VADev

Van Alstyne Community Development Corporation
Minutes
Regular Board Meeting
228 East Marshall

Thursday, March 13, 2014, 6:30 p.m.

1. Call to order-Recognition of Guests: The meeting was called to order by Andrew Sikes, President of the board at 6:30 p.m.
 Present: Andrew Sikes; Billy Plake; Nancy Webb; Jeff Skinner; and Kanita Larkins
 Absent: Mark Rock
 Guests: Troy Gelsky and Wes Brown, Up Above Video; Nick Williams, VAEDC; Timmerle Kelly, VAEDC; Wendelyn Tilleman, President of Van Alstyne Chamber of Commerce

2. Up Above Video- Demonstration by Troy Gelsky and Wes Brown: Nick Williams with the Van Alstyne Economic Development Corporation requested that Mr. Gelsky provide the board members with a demonstration of their UAV (unmanned aerial vehicles) equipment that is used to make videos. Because the UAV is much smaller and safer than airplanes and helicopters, it allows them to get to places that most aerial photographer could never go. Mr. Gelsky explained that they could shoot a video for VACDC and VAEDC and other businesses, the Chamber of Commerce and the schools who wish to use of the video could share in the cost of making the video. Mr. Gelsky estimated the cost to be approximately $5,000.00.

3. Wendelyn Tilleman, President of Van Alstyne Chamber of Commerce, Advertising for Fall der All: Wendelyn Tilleman submitted the Chamber’s request for VACDC to fund the advertisement for the Fall der All again this year. Last year’s Fall der All was a huge success and part of that success was attributed to the commercials on cable to viewers in McKinney, Allen, Frisco and Greenville. Board members inquired as why there was no advertising for viewers in the Texoma area. Wendelyn stated that the Annual Peanut Festival in Gainesville occurs on the same date as the Fall der All and many of the viewers in the Texoma area (Sherman and Denison) will be attending the Peanut Festival. The board requested that Wendelyn return to the next board meeting in April with estimates that include advertising in Texoma.

4. Minutes from previous meeting: The minutes from January 9, 2014 were reviewed by the board members. Nancy Webb made a motion to accept the minutes as read. Billy Plake 2nd the motion. Motion carried. The meeting for February 13, 2014 was cancelled because there was not a quorum; and therefore, no minutes.

5. Treasurer’s Report: The treasurer’s reports to include Profit & Loss and Balance Sheets for the months of January and February 2014 were reviewed by the board members. Billy Plake made a motion to accept the treasurer’s reports for January and February 2014. Andrew Sikes 2nd the motion. Motion carried.

6. Board Vacancies: With the recent addition of Jeff Skinner, there are now two vacancies. It is recommended that an ad be placed in the Van Alstyne Leader.

7. Museum: Kanita Larkins reports that the members of the Van Alstyne Historical Museum are currently in the process of reviewing the bids they have received for repairs to the museum.

8. “Welcome to Van Alstyne” and “Visit Historic Downtown Van Alstyne” signs – update: Kanita Larkins reports that she and Andrew Bloom with Texas Department of Public Safety are currently exchanging voice mail messages but have not had the opportunity to actually speak to each other.

9. Palladium: Kanita Larkins reports that City Council approved Palladium Van Alstyne Senior Living project. She has been working with a representative in obtaining letters of support.

10. Comments by the President, Mayor and City Manager: None.

11. Adjourn: Andrew Sikes made the motion to adjourn. Nancy Webb 2nd the motion. Motion carried. Adjourned at 7:50 p.m. The next regular board meeting is scheduled for April 10, 2014.

Minutes respectfully submitted by Kanita Larkins 03/13/2014

Van Alstyne Community Development Corporation
Minutes
Regular Board Meeting
228 East Marshall

Thursday, January 9, 2014, 6:30 p.m.

1. Call to order-Recognition of Guests: The meeting was called to order by Billy Plake @ 6:42 p.m.
 Present: Andrew Sikes; Billy Plake; Nancy Webb; Mark Rock; City Manager Frank Baker; and Kanita Larkins
 Absent: None
 Guest: None

2. Minutes from previous meeting: Minutes from December 12 2013 were reviewed by the board members. Billy Plake made a motion to accept the minutes as read. Mark Rock 2nd the motion. Motion carried.

3. Treasurer’s Report: The treasurer’s reports to include Profit & Loss and Balance Sheet for the month of December 2013 were reviewed by the board members. At the meeting of December 2013 Kanita Larkins was instructed to report back to the board regarding the purpose of the advertising expense in the amount of $415.00. This was the cost to film the Fall der All 2013 advertisement on cable as part of the funds awarded to the Chamber of Commerce. Billy Plake made a motion to accept the treasurer’s reports for December 2013. Mark Rock 2nd the motion. Motion carried.

4. Recess into close session pursuant to Chapter 551, Texas Government Code for deliberation regarding: Section 551.072, Real Property: went into closed session at 6:50 p.m.
a. Deliberate the purchase lease and value of real property located in downtown Van Alstyne. Out of closed session at 7:01 p.m.
Billy Plake made a motion to renew the lease with Amelia Giles and Cheryl Snyder. Andrew Sikes seconded the motion. Motion carried.

5. Board Vacancies: Signors on Financial Documents: Currently, Billy Plake is the only remaining member on the board who is authorized to sign checks and other financial documents. Andrew Sikes made a motion to remove Dr. Paul Westmoreland and Amelia Giles as signors and replace Board Treasurer Nancy Webb as an authorized signor on financial documents. Billy Plake 2nd the motion. Motion carried.

6. Museum: Kanita Larkins has not heard from Susan Berryhill with the Van Alstyne Historical Museum regarding whether the contractor Mrs. Berryhill suggested has completed his bid for repairs to the museum.

7. Retire in Texas: There is nothing to report at this time. Kanita Larkins will continue to keep the board members updated.

8. “Visit Historic Downtown Van Alstyne” signs – update: Kanita Larkins has not been able to visit with Sherry or David Kirby regarding their offer to go to the Texas Department of Transportation regarding the placement of the signs. She will continue to follow up on this matter.

9. Comments by the President, Mayor and City Manager: None.

10. Adjourn: Nancy Webb made the motion to adjourn. Mark Rock 2nd the motion. Motion carried. Adjourned at 7:14 p.m. The next regular board meeting is scheduled for February 13, 2014.

Minutes respectfully submitted by Kanita Larkins 01/09/2014

Van Alstyne Community Development Corporation
Minutes
Regular Board Meeting
228 East Marshall

Thursday, December 12, 2013, 6:30 p.m.

1. Call to order-Recognition of Guests: The meeting was called to order by Billy Plake @ 6:30 p.m.
 Present: Andrew Sikes, Billy Plake, Nancy Webb, Mark Rock, Kanita Larkins
 Absent: None
 Guest: None

Mark Rock was welcomed as a new board member. He was appointed by City Council at the October 2013 City Council meeting to serve as a board member of the Van Alstyne Community Development Corporation.

2. Minutes from previous meeting: Minutes from September 2013 were reviewed by the board members. The board meetings for October and November 2013 were cancelled because there was not a quorum present so there were no minutes for October and November 2013. Nancy Webb made a motion to accept the minutes for September 12, 2013 and the Special Called Meeting on September 17, 2013. Andrew Sikes 2nd the motion. Motion carried.

3. Treasurer’s Report: The treasurer’s reports to include Profit & Loss and Balance Sheet for the months of September, October and November 2013 were reviewed by the board members. Andrew Sikes made a motion to accept the treasurer’s reports for the months of September and October 2013. Nancy Webb 2nd the motion. Motion carried. Kanita Larkins was instructed to report back to the board at the next regular scheduled board meeting in January 2014 regarding the purpose of the advertising expense in the amount of $415.00.

4. Open Meeting/Public Information Acts: Kanita Larkins requested that that the board members who had not provided their certificates of completions get these to her for the file.

5. Eligible Type B Projects: Kanita Larkins provided the board members with information that listed the various types of projects that were allowed by law for Type B Economic Development organizations. The board members discussed that they would continue to seek the advice of the City Attorney to insure projects being considered were permitted.

6. Election of Officers: Officers for the positions of President, Vice-President and Secretary are currently vacant. Mark Rock nominated Andrew Sikes as the President. Mark Rock made a motion that Andrew Sikes fill the position of the President. Billy Plake 2nd the motion. The votes were unanimous that Andrew Sikes serve as the Board President. Nancy Webb currently is the Treasurer. Billy Plake made the motion that Nancy Webb continue to serve as the Treasurer. Andrew Sikes 2nd the motion. The votes were unanimous that Nancy Webb remain as the Board Treasurer. The remaining positions for Vice-President and Secretary will stay vacant until such time as there is a complete board of seven members.

7. Signors on Financial Documents: Billy Plake is currently is the only remaining member on the board who is authorized to sign checks and other financial documents. Andrew Sikes made a motion to remove Dr. Paul Westmoreland and Amelia Giles as signors and that Board Treasurer Nancy Webb be authorized as a signor on financial documents. Billy Plake 2nd the motion. Motion carried.

8. Bylaws: Kanita Larkins reports that the Amended Bylaws were not accepted by City Council at the October 2013 City Council meeting. Nancy Webb made a motion to table work on the Bylaws until such time as there is a complete board of seven members. Andrew Sikes seconded the motion. Motion carried.

9. Museum: Kanita Larkins has not heard from Susan Berryhill with the Van Alstyne Historical Museum regarding whether the contractor Mrs. Berryhill suggested had completed his bid for repairs to the museum.

10. “Visit Historic Downtown Van Alstyne” signs – update: Kanita Larkins has not been able to visit with Sherry or David Kirby regarding their offer to go to the Texas Department of Transportation regarding the placement of the signs. She will continue to follow up on this matter.

11. Yearly Audit: Kanita Larkins reports that she is currently in the process of providing documents to the auditor for the yearly audit. Nancy Webb is providing assistance and expertise to Kanita Larkins in the matter.

12. SWOT Analysis: Kanita Larkins is recommending that both boards (VAEDC & VACDC) work together in preparing a SWOT (Strengths-Weaknesses-Opportunities-Threats) of the community. This will assist in preparing a marketing plan, as well as updating each of the organizations strategic plans. Nancy Webb made a motion to move forward with this plan. Mark Rock 2nd the motion. Motion carried.

13. Comments by the President, Mayor and City Manager: None.

14. Adjourn: Nancy Webb made the motion to adjourn. Andrew Sikes 2nd the motion. Motion carried. Adjourned at 7:16 p.m. The next regular board meeting is scheduled for January 9, 2014.

Minutes respectfully submitted by Kanita Larkins 12/12/2013