CDC Meeting – Minutes for March 14, 2013

Van Alstyne Community Development Corporation
Minutes
Regular Board Meeting
228 East Marshall

Thursday, March 14, 2013 6:30 P.M.

1. Call to order-Recognition of Guests: The meeting was called to order by Vice-President, Amelia Giles @ 6:30 p.m.
 Present: Amelia Giles, Judy Womack, Nancy Webb, Billy Plake, Andrew Sikes, Kanita Larkins
 Absent: Dr. Paul Westmoreland, Don Depree
 Guest: Teddie Ann Salmon

2. Museum – Teddie Ann Salmon: The issue of water drainage was not addressed in the structural assessment by Bury + Partners, an engineering firm in Austin. When it rains, water pours off the roof of the building owned by Gary and Brenda McDonald. Mrs. Salmon believes that the owners of the adjoining building should be made aware of this drainage problem and instructed to take care of it before repairs to the museum are made. Billy Plake stated that VACDC’s only duty in the matter is providing the funding that was approved by City Council. As the museum is a city-owned property, Mrs. Salmon will need to go before City Council.

Nancy Webb made a motion to table actions on the museum until after Teddie Ann Salmon can go before the City Council in April. Andrew Sike seconded the motion. Motion carried.

3. North Park Project – Vicky Cupit: Vicky Cupit was not able to attend. The board members discussed the outstanding invoice of Mike Owens with Deckmaster in the amount of $2,160.00, which includes $600.00 for the concrete under the pavilion. Although the total cost of Mr. Owens’ invoice ($5,460) was approved and an initial payment of $3,300.00 has been made to Mr. Owens, only $500 was remaining of the $30,000.00 budgeted amount. The majority of the budgeted amount went towards the playground, border and mulch. Billy Plake made a motion to take this matter before the City Council to determine if they will approve the funds ($2,160.00) exceeding the budgeted amount of $30,000.00. Nancy Webb seconded the motion. Motion carried.

Teddie Ann Salmon informed the board members that the Culture Club will be replacing two pine trees at North Park that have died. It may take awhile as there are not any trees available because of the drought.

4. Minutes from previous meeting: Minutes from the February 14, 2013 meeting were reviewed by the board members. Andrew Sikes made a motion to accept the minutes. Nancy Webb 2nd the motion. Motion carried.

5. Treasurer’s Report: Treasurer Nancy Webb reported that to date, the sales tax proceeds received by VACDC is approximately $2,000.00 less than last fiscal year (2011/2012) and that VACDC has spent $6,400.00 more than taken in for the fiscal year. The treasurer’s reports to include Profit & Loss and Balance Sheet for the month of February were reviewed by the board members. Nancy Webb made a motion to accept the treasurer’s report. Judy Womack 2nd the motion. Motion carried.

6. Grant Update & City Council’s decision re: budget amendment for the SAM (System for Award Management): Kanita Larkins informed the board members that City Council approved the fee in the amount of $499.00 required for the services of a certified registration specialist.

7. Signage “Visit Historic Downtown Van Alstyne” Progress: Kanita reports that the signs have been received by Ken Brawley, the person who will be installing the signs. He has taken pictures of the area in which the signs where be placed and will be sending those to TxDOT to be approved. Upon approval the signs will be erected. After the signs are erected, getting additional signs put up will need to be added as a future agenda item.

8. Revisit Retire in Texas Status: As there has not been correspondence from Austin regarding certification and phone calls and emails placed by Kanita have not been returned, Amelia Giles made a motion that a letter to be signed by Judy Womack as Secretary be prepared and sent to Austin, certified mail, return receipt requested. Judy Womack seconded the motion. Motion carried. Additional discussion that other certified retirement communities be contacted to determine if they felt that it was worth $5,000 and if they were able to track it.

9. Map: Maps have been received and were reviewed by the board members. There are two hundred between EDC and CDC. Kanita requested instructions on distributing the maps. The City Manager has requested 12. Billy Plake commented that in most cases that developers and contractors would go to City Hall and therefore the City Manager should have as many as he needs. Maps should be given to the Library, City Hall and the Community Center.

10. Modification of Bylaws: Andrew Sikes made a motion to table amending the Bylaws to a meeting that there are more members present. Amelia Giles seconded the motion. Motion carried.

11. Comments by the President, Mayor and City Manager: None.

12. Adjourn: Nancy Webb made the motion to adjourn. Andrew Sikes 2nd the motion. Motion carried. Adjourned at 7:55 p.m. The next board meeting is scheduled for April 11, 2013 at 6:30 p.m.

Minutes respectfully taken by Judy Womack & Kanita Larkins 03/14/13