Van Alstyne Community Development Corporation
Minutes
Regular Board Meeting
228 East Marshall
Thursday, January 10, 2013 P.M.
1. Call to order-Recognition of Guests: The meeting was called to order by President, Dr. Paul Westmoreland @ 6:30 p.m.
Present: Dr. Paul Westmoreland, Amelia Giles, Judy Womack, Nancy Webb, Don DePree, Andrew Sikes, Kanita Larkins, City Manager Frank Baker
Absent: Billy Plake
Guests: Vicky Cupit, Park Board; Steve White, Director of Public Works
2. Minutes from previous meeting: Minutes from the December 11, 2012 meeting were reviewed by the board members. Nancy Webb made a motion to accept the minutes. Billy Plake 2nd the motion. Motion carried.
3. Treasurer’s Report: The treasurer’s report was reviewed by the board members. Don Depree made a motion to accept the treasurer’s report. Judy Womack 2nd the motion. Motion carried.
4. TxDOT Enhancement Project-grant application for Pedestrian/Bike Trail: Kanita Larkins informed the board members a decision by TxDOT will be made in the summer, possibly July. No further action is necessary at this time.
5. North Park project: To date $29, 500 of the $30,000 approved by City Council has been spent. More work needs to be done in order to complete the project. Additionally, the completed project must be ADA compliant. Steve White, Director of Public Works, explained what was required to make the project ADA compliant. The pavilion still needs concrete flooring that will make it wheelchair accessible in all areas. Vickie Cupit with the Parks Board will contact Mike Owens to follow up on this matter. The new playground equipment will also need to be brought up to ADA standards. Vickie Cupit will contact Tim Clausen with Kids Around the World as concerns the playground equipment. Steve White informed the board members that there are ADA counselors who will come out free of charge to clarify any issues or answer questions. Vickie Cupit will come back to the board with any additional charges that are needed for the additional work. However, anything over $500 (remaining unspent balance of the $30,000) is not approved and will need to be approved by the board and then taken before City Council for its consideration and approval. City Manager Frank Baker states that in the future Steve White will be in charge of park projects.
6. Museum: City Manager Frank Baker informed the board members that although an inspection was performed by Ty Chapman, it was not a structural inspection. In order to determine the structural integrity of the museum, a structural assessment will be required before any renovations can be made to the museum. A fee schedule of an assessment of structural assessment of the museum from Shaun Kirk with Bury + Partners, an engineering firm in Austin, has already been provided to the board members. Amelia Giles made a motion to have a structural evaluation of the museum by Shaun Kirk with Bury + Partners. Don Depree 2nd the motion. Motion carried.
7. Signage “Visit Historic Downtown Van Alstyne” Progress: The Resolution and City Pride Agreement have been signed by the Mayor and City Clerk submitted to David Selman with TxDOT. The signs have been ordered from Ken Brawley.
8. Revisit Retire in Texas Status: Kanita Larkins reports that she still not been contacted nor has she been notified as to whom Retire in Texas will designate to come to Van Alstyne to make a formal presentation. Phone calls and emails have not been returned. She will continue to follow up on this matter.
9. Update on Mapping Progress: A proof of the map was provided for the board members’ review. Except for a zoning question about 134 acres, the map appears to be in order. The map will be left on the board table if anyone wants to drop by and take a closer look. EDC will also review the map. Kanita Larkins will check her notes regarding the zoning question.
10. Modification of Bylaws: The board is currently waiting for advice from City Attorney Julie Fort regarding one of the duties of the board in which it is required to develop a Community Development Capital Improvement Project. Nancy Webb made a motion to table this matter until a response is received from City Attorney Julie Fort. Don Depree 2nd the motion. Motion carried.
11. Comments by the President, Mayor and City Manager: None.
12. Adjourn: Nancy Webb made the motion to adjourn. Don Depree 2nd the motion. Motion carried. Adjourned at 8:12 p.m. The next board meeting is scheduled for February 14, 2013 at 6:30 p.m.
Minutes respectfully taken by Judy Womack & Kanita Larkins 01/10/13